Job Description:
Director of Purchasing & Auxiliary Services

Classification Summary:

Incumbent directs the purchasing division of the Finance & Administration Department which includes the management of the Central Office Services employees and the College’s auxiliary services including but not limited to the Food Service and Book Store operations. This position is responsible for purchasing and management of the College’s procurement process to ensure all College employees adhere to all Federal, State, Grant, and College policies and statutes. Responsibilities include evaluating procurement requests, consulting with internal and external partners, composing, preparing and issuing technical and complex bid specifications for procurement, analyzing bids, and managing the projects from implementation to completion with internal and external partners. Develops, modifies, and maintains the College’s Procurement Policies and Guidelines Manual to ensure compliance with current governmental purchasing policies and College Board policies. Composes and submits all required Board Document approval requests for purchases over $25,000.

Minimum Education and/or Training and Experience:

Master’s degree in related area and five years of directly related experience or bachelor’s degree and minimum of seven years of experience.

Preferred Education and/or Training and Experience:

Community college, public school district and/or governmental purchasing experience strongly preferred.

Licensing Requirements: None

Classification Duties:

• Develop, manage, and implement procurement strategies, policies, procedures, and employee training programs to optimize purchasing processes and ensure compliance with governmental policies, procurement regulations, and ethical standards.
• Develop project specifications, strategies, timelines, goals, and budget allocations in collaboration with both internal administration, faculty, and staff and external architects, engineers, contractors and vendors to achieve desired procurement outcomes in a timely and cost-effective manner.Oversee and manage procurement projects to completion on time and under budget.
• Supervise the College bidding procedures.Research, compose, prepare, and issue for solicitation technical and complex bid specifications for procurement. Establish and conduct all pre-bid and pre-proposal conferences; speak publicly to contractors and vendors to clarify the procurement process for each project; evaluate competitive bids, competitive sealed proposals, requests for quotations, and requests for Statements of Qualifications to ensure that bids are conducted in an open, defensible manner and that awards are made objectively and in accordance with the best interests of the College.
• Cultivate and maintain strong relationships with vendors, contractors, and suppliers to ensure quality products and services at competitive prices; evaluate performance and address issues or concerns to maintain high standards of service delivery; and, identify potential new opportunities to establish partnerships to expand purchasing options and drive innovation.
• Manage all aspects of contract administration including drafting, reviewing, and negotiating contracts with vendors, service providers, and contractors for procurement of services, supplies, equipment, and construction, and recommending contracts for approval to the Vice President of Finance Administration. Collaborate with legal counsel as directed to ensure contracts adhere to legal requirements and mitigate risks.
• Direct and manage inventory control procedures to maintain accurate inventory records and optimal stock levels. Monitor inventory levels and coordinate with the procurement team to replenish stock as needed, ensuring timely availability of materials and supplies. Conduct regular inventory audits to identify discrepancies, minimize shrinkage, and improve inventory accuracy. Oversee the disposition and selling of the College’s surplus or obsolete inventory and prepare updated reports for review by the College Board of Trustees.

Wage/Salary: $73,549; subject to increase July 1

To apply and see full details, visit https://apptrkr.com/5108385