Job Description:
High School Lead Administrative Assistant 
Grain Valley High School, home of the Eagles and a place committed to fostering a strong, family-oriented community and academic excellence, is seeking a highly skilled and professional Lead Administrative Assistant to support the Principal and the school’s administrative team.
This pivotal role requires an organized, proactive, and discreet individual who can manage complex operations and serve as the main point of contact for the Principal’s office. If you are passionate about contributing to a positive high school environment and possess exceptional administrative skills, we encourage you to apply.
Key Responsibilities:

• Executive Support to the Principal:
  • Manage the Principal's calendar, schedule, and appointments.
  • Serve as the primary liaison and point of contact for staff, parents, students, and district personnel, maintaining the utmost confidentiality.
  • Answer the main administrative phone line, screen calls, and direct inquiries appropriately.
• Financial & Purchasing Administration:
  • Responsible for budget tracking, monitoring expenditures, and processing daily/periodic school deposits.
  • Manage the collection and deposit of class fees.
  • Generate, submit, and track purchase requisitions for school-wide orders.
  • Process employee reimbursement requests and manage school credit card check-out/reconciliation.
  • Coordinate accounts payable (AP) tracking and assist with student test payments/parent refunds.
• Staff and Operational Support:
  • Coordinate and manage substitute teacher assignments and record-keeping.
  • Assist with recognition, celebrations, and gifts for staff and students.
  • Manage the school's bell schedule and initiate/track work orders for building maintenance.
• Student Support and Event Coordination:
  • Provide support for major student processes, including managing digital Prom ticket sales and student parking passes.
  • Assist with graduation planning and execution, including preparing senior graduation packets and acting as the coordinator with Jostens (rings, caps/gowns).
  • Support student record processes such as work permits, Social Security paperwork, and residency verification, especially during the summer.

Qualifications:

• Proven experience in an administrative support role, preferably in an educational or public-facing environment.
• Exceptional organizational skills and meticulous attention to detail.
• Proficiency in managing financial documentation (budgets, requisitions, deposits).
• Outstanding written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• High level of proficiency with Microsoft Office Suite or Google Workspace.

Work Environment

• 12-month position
• Full-time 

Grain Valley High School is dedicated to improving student attendance, elevating academic excellence, and creating a high school environment that students genuinely want to be a part of. Join our team and help us achieve these goals!

Salary: 19.38 to 21.63 based on experience
Apply at https://gvr5.schoolspring.com/