Job Description:
The School District of Clayton is seeking a highly-qualified administrative assistant to provide support to the principal of Captain Elementary School for the 2025-2026 school year.  The administrative assistant in this position performs a variety of clerical and secretarial duties requiring initiative, independent judgment, and decision-making within established policies and procedures.  Duties frequently require the discreet and tactful handling of confidential material, and interaction with the staff, parents, students, and community.
 
REPORTS TO: Principal
 
ESSENTIAL JOB DUTIES

• Prepares, composes, transcribes and/or types documents, correspondence, reports, newsletters, schedules, etc. for the purpose of communicating information to school and District personnel, students, parents, and the public.
• Supports assigned supervisor(s) for the purposes of providing assistance with their department functions. Maintains confidentiality when working with private material concerning the District or individuals.
• Maintains files for supervisor(s) and/or department.
• Determines the need for written or telephone inquiries, provides information or direction and resolves issues from knowledge of District policies and procedures, or refers to the appropriate party.
• Receives substitutes into the department or office and provides the information or directs to the proper person or assignment area.
• Provides daily supervision for students during recess and lunch.
• Initiates contact and transacts business with outside agencies and parties.
• Coordinate and process supply and resource orders for teachers and staff, ensuring accuracy, timeliness, and adherence to budget guidelines.
• Communicate with vendors and suppliers to obtain quotes, place orders, and resolve issues as needed.
• Track and monitor orders to ensure accurate and prompt delivery.
• Maintain inventory of commonly used office and instructional supplies.
• Ensure purchasing procedures align with school and district budget guidelines.
• Distribute supplies to staff and maintain organized storage areas.
• Manage the building-level budget, including monitoring expenditures, maintaining accurate records, and providing regular updates to the principal.
• Assist in preparing budget reports and forecasts to support school planning and decision-making
• Prepares and distributes related reports, and maintains data bases appropriate to the specific area of responsibility.
• Operates standard office equipment and is proficient in word processing and basic spreadsheet skills.
• Performs other duties and responsibilities as requested by the assigned supervisor(s).

Education Requirements:  Some college is required.
Experience:  Minimum of 2 - 3 years experience as an administrative assistant or equivalent position.  Prior school district office experience is highly desirable.
Compensation:  District provides its staff with highly competitive pay.
Benefits:  Comprehensive benefits package
FLSA status:  Non-exempt.
Work Calendar: 12-month position