Job Description:
Orchard Farm Student Services is looking for a secretary to join our team! 

The secretary to student services provides clerical support to the department and staff members, providing a wide variety of complex and confidential administrative and secretarial support, communicating information to school district employees, students, parents and others as required, and to assist in ensuring compliance of department/program activities with legal, administrative and District policy requirements.
 
The district offers a great benefits package including paid health, dental, vision and life insurance for employees.  Employees are also enrolled in the PEERS retirement system.  Supplemental options are also available to employees

Essential Functions: included, but not limited to the following:

• Tracks department budgets and reconciles invoices
• Order and manage supplies related to the student services department 
• Generate and track purchase orders for supplies and subscriptions 
• Reconcile monthly PCard purchases, ensuring proper documentation and approvals
• Prepare bank deposits
• Maintain attendance and mileage reimbursement records for employees and parents
• Obtain and track outside placement contracts, MOUs, and annual service agreements for Board of Education approval
• Ensure timely signatures and maintain a digital record of approved contracts
• Provide administrative support for special education and 504 plan meetings as needed (scheduling, notices, documentation)
• Medicaid billing documentation (Claim Care)
• Update and maintain shared department spreadsheets for transportation, mileage, therapy costs, and high-need student data
• Assist with TalentEd for staff professional development processing. Coordinate travel arrangements and conference registrations for department staff
• Arrange catering, room setup, and materials for events and trainings 
• Other duties as assigned

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, electronic mail, Google sheets and Docs).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.
• Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to the school (e.g., Pupil Services, Human Resources, Facilities and Business).

Minimum Qualifications

• Graduation from high school.
• College level course work in business, word processing, and office procedures preferred but not required.
• Associates degree or other degree preferred but not required.
• Successful experience with office management in related area preferred.

 Details

• 7:30 a.m. - 4:00 p.m., Monday - Friday
• 12 month position
• Starting range $18.00 - $21.00; depending on experience and education