Clerical Position - University City School District
Position: Clerical Position
Subject Area: (none)
Job Title: Office Coordinator-Early Childhood
Job Location: Julia Goldstein Early Childhood Center
Beginning: Feb 09, 2024
Deadline: Open until filled **
District: University City School District
University City, MO 63130
Telephone: 314-290-4028
Job Description:
Position Purpose:
The Office Coordinator (OC) is responsible for assisting the Principal in the day-to-day operations of the school. The OC will have a significant role in ensuring efficient office operations while providing exemplary customer service. In addition to maintaining the school’s administrative systems and routines, the OC functions as a contact person for all of the school’s constituents, including students, teachers, families, and visitors. They will help maintain the school culture centered on The School District of University City's core mission and vision to transform the lives of every student every day. 
Essential Duties and Responsibilities:
  • Welcome and document all visitors (signing in visitors, ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.)
  • Serve as the main point of contact in the school office
  • Manage phones (answering calls, redirecting calls, taking messages, placing calls, creating school announcements, etc.)
  • Manage mail (distributing received mail, preparing school mailings, making mail drops, etc.)
  • Maintain school calendar of events
  • De-escalate communications as necessary
Recruitment, Enrollment, and Records Maintenance
  • Assist with community connections to encourage more families to enroll at Julia Goldstein
  • Oversee the enrollment and registration process for Julia Goldstein families
  • Assist with New Student/Parent Orientation (scheduling, enrollment packets, leading small groups)
  • Help manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.)
Systems Execution
  • Ensure arrival and dismissal systems are executed with accuracy
  • Coordinate parent requests for student early dismissal and transportation changes to ensure that the proper dismissal process is followed
  • Maintain office equipment and furnishings, and upgrading as needed 
  • Help manage school-wide daily systems (attendance, breakfast/lunch, arrival/dismissal)
  • Coordinate on-site components of school financial systems such as purchasing requests and processing invoices
Student Safety
  • Serve as the eyes and ears at the front of the building to ensure student safety at all times
  • Schedule the annual safety drills and maintain efficient data
  • Review authorization to pick-up before releasing students to anyone
Events and Activities Support
  • Support logistics  for grade-level and school-wide activities 
  • Help organize staff events and preparing materials for staff workshops/training
 Performance, Knowledge, Skills, and Abilities:
  • Demonstrate a relentless drive to support the three pillars of Learning Reimagined
  • Implement and enhance the school’s systems and culture
  • Maintain the school’s administrative systems and routines
  • Build strong relationships with stakeholders, especially families
  • Communicate effectively with students, families, and colleagues
  • Commit to positive customer service in challenging situations
  • Stay abreast of school activities, schedule, and calendar
  • Raise areas of possible improvement or of concern swiftly to building leadership team
  • Be present and engaged Monday through Friday from 8:00 AM – 4:30 PM
  • Work periodic evenings and weekends, as needed 
  • 2 years of office experience, preferably in a school setting.
  • Bachelor's degree is strongly preferred.
  • A passion  for the mission of The School District of University City
  • Welcoming and positive presence
  • Proven track record of exemplary customer service and ability to connect positively with students, parents, families, staff, and visitors
  • Excellent communication skills, both verbal and written
  • Sense of humility, customer service mindset, and shows urgency and the ability to proactively solve problems and make decisions quickly
  • Enjoys working with children of all ages
 Commensurate with education and experience
Learn more about The School District of University City at or watch our video at

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.
**** REAP Applicants: If you want to notify the school district of your interest in this job, click here.