Secretarial Position - Riverview Gardens School District
Position: Secretarial Position
Subject Area: (none)
Job Title: Administrative Assistant-Finance
Job Location: Central Office
Beginning: Jul 07, 2022
Deadline: Open until filled **
District: Riverview Gardens School District
St Louis, MO 63137
Telephone: 314-869-2505 EXT 20105
Job Description:
SUMMARY: Reports to the Chief Financial Officer (CFO) in performing administrative and office support activities, including assisting in payroll processing and account reconciliations.
The Administrative Assistant of Finance is responsible for effective performance in the following areas: 
  • Assists the Payroll Administrator in preparing payrolls as needed
  • Communicates with Human Resources, school secretaries, and employees to ensure accuracy of information reported; assist in resolution of general payroll problems and inquiries
  • Performs assigned duties, including but not limited to photocopying, faxing, mailing, and filing, etc.
  • Answers telephones and transfers to appropriate staff members
  • Meets and greets clients and visitors
  • Maintains a filing system for the CFO
  • Creates, modifies, and prepares documents and reports as instructed by the CFO
  • Schedules and coordinates meetings and conferences for the CFO and staff
  • Prepares and processes inter- and intra- departmental correspondence
  • Maintains physical and computerized payroll and benefits records that are accurate
  • Supports staff in assigned project-based work
  • Receives, screens, sorts, time-stamps, and routes incoming mail on a daily basis
  • Performs other duties and responsibilities as assigned
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Bachelor of Science degree in Finance, Accounting or Business preferred; or 5 years related experience in payroll processing and support of a finance office; or equivalent combination of education and experience
  • Working knowledge of the payroll process; and understanding of basic accounting
  • Familiar with unemployment, employee verifications and worker’s compensation issues & processes
  • Proficient with MS Office Suite; in particular Excel, Word and PowerPoint.
  • Internet capabilities: research and sourcing
  • Experience supporting Executive level staff in an education or non-profit environment
  • Experience in creating, editing and proofing correspondence and presentations
  • Ability to impart a professional and cordial image in person and over the phone
  • Strong communications and organizational skills
  • Successful completion of background check by Human Resources
Year: 12 Month
Salary:  Administrative Assistant Range on the Salary Schedule IV

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.
**** REAP Applicants: If you want to notify the school district of your interest in this job, click here.