Secretarial Position - Riverview Gardens School District
Position: Secretarial Position
Subject Area: (none)
Job Title: Administrative Assistant-Finance
Job Location: Central Office
Beginning: Jul 07, 2022
Deadline: Open until filled **
District: Riverview Gardens School District
St Louis, MO 63137
Telephone: 314-869-2505 EXT 20105
Email:
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Job Description:
SUMMARY: Reports to the Chief Financial Officer (CFO) in performing administrative and office support activities, including assisting in payroll processing and account reconciliations.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Administrative Assistant of Finance is responsible for effective performance in the following areas: 
  • Assists the Payroll Administrator in preparing payrolls as needed
  • Communicates with Human Resources, school secretaries, and employees to ensure accuracy of information reported; assist in resolution of general payroll problems and inquiries
  • Performs assigned duties, including but not limited to photocopying, faxing, mailing, and filing, etc.
  • Answers telephones and transfers to appropriate staff members
  • Meets and greets clients and visitors
  • Maintains a filing system for the CFO
  • Creates, modifies, and prepares documents and reports as instructed by the CFO
  • Schedules and coordinates meetings and conferences for the CFO and staff
  • Prepares and processes inter- and intra- departmental correspondence
  • Maintains physical and computerized payroll and benefits records that are accurate
  • Supports staff in assigned project-based work
  • Receives, screens, sorts, time-stamps, and routes incoming mail on a daily basis
  • Performs other duties and responsibilities as assigned
 QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Bachelor of Science degree in Finance, Accounting or Business preferred; or 5 years related experience in payroll processing and support of a finance office; or equivalent combination of education and experience
  • Working knowledge of the payroll process; and understanding of basic accounting
  • Familiar with unemployment, employee verifications and worker’s compensation issues & processes
  • Proficient with MS Office Suite; in particular Excel, Word and PowerPoint.
  • Internet capabilities: research and sourcing
  • Experience supporting Executive level staff in an education or non-profit environment
  • Experience in creating, editing and proofing correspondence and presentations
  • Ability to impart a professional and cordial image in person and over the phone
  • Strong communications and organizational skills
  • Successful completion of background check by Human Resources
TERMS:
Year: 12 Month
Salary:  Administrative Assistant Range on the Salary Schedule IV

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.
**** REAP Applicants: If you want to notify the school district of your interest in this job, click here.

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