Secretarial Position - Special School District
Position: Secretarial Position
Subject Area: (none)
Job Title: Secretary Level 2 Hazelwood School District Region
Job Location: SSD Central Office
Deadline: Oct 02, 2022**
District: Special School District
Town & Country, MO 63131
Telephone: 314-989-8211
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Job Description:
Secretary Level 2 SESPA
REPORTS TO: Special Education Coordinator
DEPARTMENT: Operational Staff


POSITION OVERVIEW 
The primary responsibility of the Secretary Level 2 is to perform a variety of tasks including clerical and secretarial duties that require initiative, independent judgment and making decisions within established policies.  Duties frequently require discreet and tactful handling of sensitive and confidential material.  Good interpersonal skills are necessary in dealing with diverse publics.
 
DUTIES AND RESPONSIBILITIES 
  • Receive inquiries (visitors, telephone, in writing) into work unit, ascertain purpose of visit, furnish information or direct to proper person.
  • Initiate contacts and transacts business with outside agencies and parties as directed.
  • Assist with organizing workload in office, carry out priorities and meet deadlines.
  • Take and transcribe oral and machine dictation, which may involve a specialized vocabulary.
  • Prepare and process forms and correspondence within framework of established policies and procedures, sometimes involving confidential material.
  • Type, prepare, edit and proofreads in final form a variety of material such as statistical reports, exhibits, handbooks/manuals, transparencies, contracts, reports for federal, state or local governmental agencies for approval by supervisor, printing and distribution.
  • Assist in compiling and adjusting budget.  Enter electronic requisition orders and other entries into computer and monitor/track budget information on computer.
  • Track semimonthly attendance for department staff.  Log appropriate information on attendance form, submit to supervisor for signature and send signed form to payroll and human resources.
  • Maintain database for work unit and generate and distribute related reports as directed.
  • Assist with registration, travel, accommodations, and advances for staff.  Submit approved authorization and receipts of payment or reimbursement.
  • Maintain supervisor’s schedule of appointments and make arrangements for meeting rooms.
  • Process department mail.
  • Establish and maintain department files including confidential files.  Recognize sensitive material and information and maintain its confidentiality.
  • Support and assist with training new staff in the department.
  • Monitor and arrange for maintenance of department equipment, (e.g. computers, typewriters, copiers, printers, etc.).
QUALIFICATIONS
Education and Experience
 
  • High school education or equivalent plus additional specialized training/experience in a related area.  
  • Minimum of two years experience in general office work.  
  • Familiarity with computer word processing systems, spreadsheet applications, database systems, ten-key calculator, desktop computer, printers, and general office machines (fax, copiers, postage, etc.) preferred.
Disclaimer 
The information contained in this job description is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.  Please visit our website at: www.ssdmo.org/careers for job description and salary schedule for more information.  

SALARY AND BENEFITS
Salary Starting at $20.19/hr to $23.25/hr based on experience.

 
Benefits 
  • Group benefits plans for medical, vision, dental, and life insurance
  • Enrollment in Missouri public school retirement systems
  • Paid holidays
  • 15 PTO days per year
  • 10 vacation days accrued annually
  • Employee assistance program
  • Healthcare spending account
EEOC STATEMENT
The District does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, disability, veteran status, age, genetic information, or any other characteristics protected by law.

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.

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