Clerical Position - University City School District
Position: Clerical Position
Subject Area: (none)
Job Title: Office Coordinator
Job Location: McNair Admininistration Building
Beginning: Jun 13, 2022
Deadline: Jul 12, 2022**
District: University City School District
University City, MO 63130
Telephone: 314-290-4028
Email:
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Job Description:
The Office Coordinator (OC) is responsible for assisting the Administrators in the day-to-day operations of the building. The OC will have a significant role in ensuring efficient office operations while providing exemplary customer service. In addition to maintaining the school’s administrative systems and routines, the OC functions as a contact person for all of the buildings constituents, including students, teachers, families, and visitors. They will help maintain the culture centered on The School District of University City's core mission and vision to transform the lives of every student every day. 
 
 
Key Skills & Attributes:
  • Demonstrate a relentless drive to support the three pillars of Learning Reimagined. 
  • Implement and enhance the school’s systems and culture
  • Maintain the school’s administrative systems and routines
  • Build strong relationships with stakeholders, especially families
  • Communicate effectively with students, families, and colleagues
  • Commit to positive customer service in challenging situations
  • Stay abreast of school activities, schedule, and calendar
  • Raise areas of possible improvement or of concern swiftly to building leadership team
  • Be present and engaged at least Monday through Friday from 8:00 AM – 4:30 PM
  • Work periodic evenings and weekends,  as needed 
  • Work on a year-round administrative schedule with school holidays and two weeks of summer vacation
  • Desire to continuously learn and increase effectiveness as a professional
 
 
 
KEY RESPONSIBILITIES
Communication
  • Welcome and document all visitors (signing in visitors, ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.)
  • Serve as the main point of contact in the school office
  • Manage phones (answering calls, redirecting calls, taking messages, placing calls, creating school announcements, etc.)
  • Manage mail (distributing received mail, preparing school mailings, making mail drops, etc.)
  • Maintain school calendar of events
  • De-escalate communications as necessary
  • Draft communications through parent letters, weekly staff notes, surveys, and visitor surveys, working with
Recruitment, Enrollment, and Records Maintenance
  • Assist with community connections to encourage more families to enroll at Pershing
  • Oversee the enrollment and registration process for Pershing families
  • Assist with New Student/Parent Orientation (scheduling, enrollment packets, leading small groups).
  • Help manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.)
Systems Execution
  • Ensure arrival and dismissal systems are executed with accuracy
Student Safety
  • Serve as the eyes and ears at the front of the building to ensure student safety at all times
  • Schedule the annual safety drills and maintain efficient data
  • Review authorization to pick-up before releasing students to anyone
  • Enforce appropriate procedure for student medication on campus, when the school nurse is not present.
  • In the absence of the school nurse, document any student injuries, including submitting paperwork to insurance as needed.
Events and Activities Support
  • Support logistics  for grade-level and school-wide activities 
  • Help organize staff events and preparing materials for staff workshops/trainings
  • Oversee the day to day activities of the school
  • Help execute logistics and preparations for school events and activities as needed (making photocopies, setting up for special events, making phone calls to confirm attendance, etc.)
  • Help prepare set-up for staff meetings, staff retreats, and annual evaluations
Qualifications: 
  • 2 years of office experience, preferably in a school setting.
  • Bachelor's degree is strongly preferred.
  • A passion  for the mission of The School District of University City
  • Welcoming and positive presence
  • Proven track record of exemplary customer service and ability to connect positively with students, parents, families, staff, and visitors.
 
Learn more about The School District of University City at www.ucityschools.org or watch our video at www.ucityschools.org/UBelongHR

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.
**** REAP Applicants: If you want to notify the school district of your interest in this job, click here.

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