All Other Positions - Eagle College Preparatory Schools
Position: All Other Positions
Subject Area: (none)
Job Title: School Operations Manager
Job Location: Gravois Park 3630 Ohio St, St Louis MO, 63034
Beginning: Jul 01, 2022
Deadline: Open until filled **
District: Eagle College Preparatory Schools
St. Louis, MO 63118
Telephone: None Specified
Job Description:

Job Purpose
Under the direction of the Principal and/or Regional Director of Operations, the School Operations Manager will play a critical part of the leadership team at the school. S/he will be responsible for all matters of school operations and administration that do not directly relate to instruction and student behavior. The School Operations Manager is the primary driver of policy implementation, fiscal management, and systems development within the school.

Essential Responsibilities and Competencies
  • Work with Open Sky and the Regional Team to oversee the purchase and maintenance of technology equipment and infrastructure, implementation of technology training, and serve as point of contact (POC) for local Mindshift relationship
  • Monitor, submit, and organize all invoices and packing slips for incoming and outgoing deliveries
  • Lead the planning and coordination of logistics for student transportation if applicable
  • Help to plan, prepare, and coordinate school events and activities as needed
  • Supervise office management, security personnel, contractors, and other non-instructional staff
  • Ensure the school facility and grounds are well-maintained and manage the timely resolution of all related issues
  • Ensure the smooth operation of the main office including mailings, attendance reporting, office machine maintenance, etc. 
  • Ensure school-wide compliance with health and safety laws, Department of Instruction or Education mandates, and all federal and state workplace regulations in partnership with leadership
  • Manages the food and nutrition team and complete all compliance information for food and transportation if applicable, including meal count, production records and National School Lunch Program (NSLP) and School Breakfast Program (SBP) meal pattern in compliance of free and reduced lunch information to determine family eligibility
  • Coordinate school security, safety drills, and bell schedules according to school needs
  • Work with school staff to ensure hallway and general facility decorations meet all relevant codes and are updated and maintained regularly
  • Manages custodian to ensure building is clean, sanitized and presentable, completes supply purchasing and coordinating repairs with regional maintenance and facilities team
Student Information and Records Keeping
  • Oversee new student enrollment by coordinating open houses, processing applications and tracking all enrollments
  • Maintain a comprehensive student enrollment and withdrawal process to record pertinent information
  • Oversee, audit, and support with the collection and maintenance of student information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.)
  • Ensure testing materials are properly ordered, received, and assist with logistical testing planning
  • Oversee student files to ensure all proper documentation is collected, tracked in our computer system, organized and filed
  • Audit and support with the management of student attendance, such as processing late arrivals and following-up with the families of absent students when necessary
  • Correspond regularly with families regarding updates to school policies and procedures
  • In conjunction with the Community Relations Director (CRD), assist with creating and managing the student recruitment process by maintaining list of community partners with which to correspond
  • Perform other duties as requested or required
  • Qualifications
  • Bachelor’s Degree with management, accounting, operations or HR focus preferred
  • At least 3+ years of work experience preferably in an operations management capacity, in a fast-paced, entrepreneurial environment
  • Previous experience working in a school environment preferred
  • Comfort level with financial oversight and budgetary tracking to support strategic growth
  • Experience with accounting, financial oversight, and human resources desired
  • Experience working managing multi-functional teams to achieve desired results
  • Proficient in Microsoft Office
Resource Management- Process Improvement
Relentlessly focused on developing and implementing processes to increase effectiveness and efficiency
An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.
**** REAP Applicants: If you want to notify the school district of your interest in this job, click here.