Subject Area Coordinator - Academie Lafayette
Position: Subject Area Coordinator
Subject Area: (none)
Job Title: Federal Programs & Grant Coordinator
Job Location: Academie Lafayette
Beginning: Immediately
Deadline: Open until filled **
District: Academie Lafayette
Kansas City, MO 64113
Telephone: 816-800-8771
Job Description:
NOTE: All interested applicants are required to visit our website at to complete an online application for employment.

The Federal Programs & Grant Coordinator has the crucial role of assuring the core data, Federal programs and state monitoring are in compliance with DESE and Federal laws/regulations.  The Federal Programs & Grant Coordinator works with the Business Manager to assure that data is organized and maintained to meet audit criteria and internal controls.

The Federal Programs & Grant Coordinator is responsible for four essential components: Student Database and Tracking; State Reporting and Compliance; Federal Programs Reporting and Compliance; and General Office Duties.
  • Student Database and Tracking
    • Coordinates with data base administrator to
    • Assures permanent records are set up and maintained
    • Organizes and prints/saves on server all end-of-year reports from database for the academic school year and summer school
  • State Reporting and Compliance
    • Assures all students have a DESE provided MOSIS number
    • Assures data is compiled and submitted timely for Core Data Cycles
    • Updates teachers’ core data screens
    • Assures all MOSIS reports are organized, filed and available for annual financial audits
    • Develops spreadsheets for program updates
  • Federal Programs Reporting
    • Utilizes ePeGs and IMACS system to enter the following:
      • Inputs Federal programs’ budget
      • Provides FER Report
      • Provides 9/30 Report
      • Provides Core Assurances
      • Submits monthly billing for all Title Programs
      • Submits monthly billing for Special Education Program
      • Inputs data for other Federal grants, as required
    • Free & Reduced Lunch Program
      • Provides, collects, approves and forwards applications for free and reduced lunch program
      • Submits monthly submission to DESE for reimbursement
      • Maintains reports for audits
  • Assist Business Manager
    • Assists with on-going budget management for Federal programs
    • Updates spreadsheets
    • Accumulates budget information for federal programs
    • Maintains self-monitoring checklist for state and Federal audits
    • Collects and organizes back-up documentation for all state and Federal programs
  • General Office Duties
    • General filing and record keeping organization
    • Performs other duties as assigned
  • College degree
  • Three years’ experience with state and federal compliance responsibilities for a school, preferably a charter school
  • Knowledge of database administration for a school, preferably a charter school
  • Experience with database input into DESE for core data, MOSIS, ePeGs and IMACS
  • Knowledge of statistical analysis and development of statistical data
  • Strong skills in organizing and implementing file management systems
  • Excellent skills in communication both written and verbal
  • Excellent interpersonal skills for dealing with administration, staff, students, parents,
  • Common sense approach to problem solving and the ability to thrive under the pressures, competing priorities of a thriving, demanding charter school environment
Status of Position: This is a full-time position with Académie Lafayette.  This is an exempt position pursuant to the U.S. Department of Labor.

Reporting: The Federal Programs & Grant Coordinator reports to the Business Manager.

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.
**** REAP Applicants: If you want to notify the school district of your interest in this job, click here.