Secretarial Position - St. Louis University High School
Position: Secretarial Position
Subject Area: (none)
Job Title: Advancement Assistant
Job Location: St. Louis University High
Deadline: Open until filled **
District: St. Louis University High School
St. Louis, MO 63110
Telephone: 314-531-0330
Job Description:
The Assistant staffs projects, special events and important recurring tasks that are vital to the success of the Advancement Department. Priorities, projects and administrative assistance are determined by the Director of Advancement and will usually emerge in collaboration with department colleagues in three standard focus areas:
Database and Administrative Support
The Project Assistant will coordinate the office calendar, schedule and staff meetings, and support the administrative needs of department leadership. Typical responsibilities include executing mailings, email-blasts, processing gifts and data entry.
Program and Event Support
The Advancement Assistant manages logistics for events and programs throughout the department, especially those related to alumni and donors. This most often involves planning, registration, providing hospitality, program support, cleanup, budget management and ensuring expressions of gratitude.
This position involves welcoming and registering guests and engaging a variety of people over the phone, in person and through email. The Assistant will track and update donor recognition across campus and will collaborate with the Advancement team to staff activities that express gratitude to donors.
Required Skills and Abilities
  • Desire to support the Jesuit Catholic mission of St. Louis U. High, especially the school's commitment to securing resources for the region's most generous financial aid program.
  • Experience managing multi-faceted projects.
  • Ability to work collaboratively with a team and to engage a wide variety of stakeholders.
  • Experience with gift processing and data entry in CRMs, proficiency with Raiser's Edge preferred.
  • Ability to learn and thrive across digital software platforms. Experience in Google Suite and Microsoft Office is necessary; knowledge of Finalsite and Blackbaud is a plus.
  • Ability to work independently and to coordinate colleagues and volunteers on common projects and timelines.
  • Exceptional attention to detail
  • Ability to provide physical support for events and gatherings. Must be able to stand for long periods of time and lift up to 25 lbs.
  • Ability to work evenings and weekends
Education and Experience
  • Associates degree required; Bachelor's degree preferred.
  • Three plus years of administrative support experience, preferably in service to a high functioning department.
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** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.