Clerical Position - Mary Institute and St. Louis Country Day School
Position: Clerical Position
Subject Area: (none)
Job Title: Admission Operations Specialist
Job Location: MICDS
Beginning: Immediately
Deadline: Apr 19, 2021**
District: Mary Institute and St. Louis Country Day School
St. Louis, MO 63124
Telephone: 314-995-7417
Job Description:
Application Process
For immediate consideration, complete our online application at and upload a copy of your cover letter and resume by Monday, April 19, 2021.

Job Summary
Under the general direction of the Director of Enrollment Management the Admission Operations Specialist is responsible for a variety of database management, customer service, administrative and clerical duties necessary to the daily operation of the Admission Office.
Essential Functions
  • Manages full cycle process of prospective family from inquiry/prospect to applicant to admission decision and enrollment within School’s core database, Veracross.
  • Manages correspondence with prospects through Veracross email composer, mailing of viewbooks, and publishing of admission decisions.
  • Assists families with completion of application requirements via reminders; prepares complete application files for committee review.
  • Welcomes students and their families to the Admission Office. Learns about people and programs to effectively answer the main phone line for the Admission Office with excellent customer service.
  • Prepares and processes applications before and after admission interviews.
  • Ensures database integrity through regular data audits, elimination of duplicate records, and integration from Standard Application Online (SAO).
  • Designs queries and exports to generate reports related to application and enrollment statistics, student body demographics, and mailing lists.
  • Coordinates, tracks and monitors all relevant budgets associated with the Admission Office and processes invoices with the Business Office.
  • Assists with administrative details in preparation for Admission events; assists with day-of execution of events.
  • Assists the Admission Office members with visit/tour days as needed, including making confirmation phone calls, preparing name tags, and greeting visitors.
  • Assists with research projects.
  • Manages SSAT testing events and materials and occasionally proctors admission tests for applicants.
  • Represents the Admission Office in a broad variety of circumstances continually requiring poise, tact, diplomacy and sensitivity.
  • Works with a diverse group of guests, parents, and employees in a pleasant, professional manner.
  • Manages inventories and orders of admission supplies, maintains office workroom.
  • Assists with the daily operation of the mailroom in Olson Hall; assists with large mailings, ordering postage, maintaining supplies and maintaining copier.
  • Other projects and responsibilities may be added at the School’s discretion.
Job Requirements and Qualifications
  • Requires a combination of education and experience equivalent to 5 years of administrative experience. College degree preferred.
  • Strong proficiency and ability to quickly learn in a variety of software applications, including word processing, spreadsheet, database, presentation and email.
  • High level of interpersonal skills and ability to handle sensitive and confidential information.
  • Proven ability to multitask with a very high level of output in a fast-paced environment.
  • Ability to apply common sense understanding and to carry out instructions furnished in written or oral form. Ability to ascertain which people may need immediate assistance and to act accordingly
  • Analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
  • Ability to establish effective working relationships with coworkers to accomplish objectives successfully.
  • Willingness to work additional hours when needed.
  • Must enjoy working with children and young adults.

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.