Job Description:
Primary Objective: Performs administrative and secretarial support necessary to accomplish objectives established by the Building Principal. Adapts to the variety of responsibilities. Presents a positive image in contacts with the parents, community and staff. Properly handle confidential matters relating to students, student records, parents, staff and any other school related issues.

Essential Functions

• Prepares, composes, transcribes and/or types documents, correspondence, reports, newsletters, schedules, etc. for the purpose of communicating information to school and District personnel, students, parents, and the public
• Supports assigned supervisor(s) for the purposes of providing assistance with their department functions. Maintains confidentiality when working with private material concerning the District or individuals
• Maintains files for supervisor(s) and/or department
• Determines the need of written or telephone inquiries, provides information or direction and resolves issues from knowledge of District policies and procedures, or refers to appropriate party
• Receives visitors into department or office, ascertains the purpose of the visit, and furnishes the information or directs to proper person
• Proofreads, edits, and prepares material for printing, approval, and distribution
• Initiates contact and transacts business with outside agencies and parties
• Prepares and distributes related reports, and maintains data bases appropriate to the specific area of responsibility
• Develops systems to meet building/department needs, establishes and maintains files, and assists in monitoring building/department budgets
• Assists with ordering office supplies; assists with inventory of office/department supplies
• Processes mail, may schedule appointments, and may make arrangements for travel for staff and/or student events including field trips
• Operates standard office equipment, is proficient in word processing and basic spreadsheet skills
• Hosts building tours
• Maintains student records and attendance
• Records teachers’ absences and substitute requests
• Manages maintenance requests and works closely with the building custodial supervisor
• Maintains supplies and maintenance for computers, copiers, and printers
• Performs other duties as assigned

Qualifications

• High school diploma or GED
• Office support experience
• Strong computer/technology skills required
• Strong organizational skills
• Effective interpersonal and communication skills

Click the link to apply: High School Administrative Assistant