Secretarial Position - Webster Groves School District
Position: Secretarial Position
Subject Area: (none)
Job Title: High School Administrative Assistant
Job Location: Webster Groves High School
Deadline: Apr 12, 2021**
District: Webster Groves School District
Webster Groves, MO 63119
Telephone: 314-961-1233
Email:
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Job Description:
Primary Objective: Performs administrative and secretarial support necessary to accomplish objectives established by the Building Principal. Adapts to the variety of responsibilities. Presents a positive image in contacts with the parents, community and staff. Properly handle confidential matters relating to students, student records, parents, staff and any other school related issues.

Essential Functions
  • Prepares, composes, transcribes and/or types documents, correspondence, reports, newsletters, schedules, etc. for the purpose of communicating information to school and District personnel, students, parents, and the public
  • Supports assigned supervisor(s) for the purposes of providing assistance with their department functions. Maintains confidentiality when working with private material concerning the District or individuals
  • Maintains files for supervisor(s) and/or department
  • Determines the need of written or telephone inquiries, provides information or direction and resolves issues from knowledge of District policies and procedures, or refers to appropriate party
  • Receives visitors into department or office, ascertains the purpose of the visit, and furnishes the information or directs to proper person
  • Proofreads, edits, and prepares material for printing, approval, and distribution
  • Initiates contact and transacts business with outside agencies and parties
  • Prepares and distributes related reports, and maintains data bases appropriate to the specific area of responsibility
  • Develops systems to meet building/department needs, establishes and maintains files, and assists in monitoring building/department budgets
  • Assists with ordering office supplies; assists with inventory of office/department supplies
  • Processes mail, may schedule appointments, and may make arrangements for travel for staff and/or student events including field trips
  • Operates standard office equipment, is proficient in word processing and basic spreadsheet skills
  • Hosts building tours
  • Maintains student records and attendance
  • Records teachers’ absences and substitute requests
  • Manages maintenance requests and works closely with the building custodial supervisor
  • Maintains supplies and maintenance for computers, copiers, and printers
  • Performs other duties as assigned
Qualifications
  • High school diploma or GED
  • Office support experience
  • Strong computer/technology skills required
  • Strong organizational skills
  • Effective interpersonal and communication skills
Click the link to apply: High School Administrative Assistant

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.

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