All Other Positions - Eagle College Preparatory Schools
Position: All Other Positions
Subject Area: (none)
Job Title: School Operations Manager
Job Location: EAGLE Tower Grove East
Beginning: Jul 01, 2020
Deadline: Open until filled **
District: Eagle College Preparatory Schools
St. Louis, MO 63118
Telephone: 262-542-9546
Email:
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Job Description:
EAGLE College Prep Schools is seeking a strategic and dynamic School Operations Manager (SOM) who will work with the Regional Director of Operations (DO) and Office Manager to be responsible for school operations and administration.  S/he will be responsible for all matters of school operations and administration that do not directly relate to instruction and student behavior. The School Operations Manager is the primary driver of policy implementation, financial analysis, and systems development within the school. Reports to: Regional Director of Operations

Operations
  • Work with Open Sky and the Regional Team to oversee the purchase and maintenance of technology equipment and infrastructure, implementation of technology training, and management of technology consulting relationships
  • Monitor, submit, and organize all invoices and packing slips for incoming and outgoing deliveries
  • Lead the planning and coordination of logistics for student transportation if applicable
  • Help to plan, prepare, and coordinate school events and activities as needed
  • Supervise office management, security personnel, custodians, contractors, and other non-instructional staff
  • Ensure the school facility and grounds are well-maintained and manage the timely resolution of all related issues
  • Ensure the smooth operation of the main office including mailings, attendance reporting, office machine maintenance, etc. 
  • Ensure school-wide compliance with health and safety laws, Department of Instruction or Education mandates, and all federal and state workplace regulations in partnership with leadership
  • Complete all compliance information for food and transportation if applicable, including collection of free and reduced lunch information to determine family eligibility
  • Coordinate school security, safety drills, and bell schedules according to school needs
  • Work with school staff to ensure hallway and general facility decorations meet all relevant codes and are updated and maintained regularly
Finance & Human Resources
  • Partner with the Principal to manage the school budget process including the annual budget development and ongoing budget management
  • Accurately enter invoices, generate checks, and control receipt of purchased items within accounting software
  • Ensure proper internal control of organization’s assets and assist Open Sky Finance Team with internal/external audits.
  • Generate operating and financial reports in relation to school performance for review with the school leader and the Open Sky Finance team
  • Work with Open Sky HR and appropriate school-based staff to maintain, update, and communicate the Employee Handbook
  • Ensure applicable hourly employee timecards are accurate and submitted to Payroll in a timely manner
  • Maintain personnel records and tracking of staff sick and personal days
  • Serve as the school-based point of contact for benefits and HR questions in conjunction with Open Sky HR team
Student Information and Records Keeping
  • Oversee new student enrollment by coordinating open houses, processing applications and tracking all enrollments
  • Maintain a comprehensive student enrollment and withdrawal process to collect and record pertinent information
  • Manage the collection and maintenance of student information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.)
  • Ensure testing materials are properly ordered, received, and submitted for scoring; assist with logistical testing planning
  • Oversee student files to ensure all proper documentation is collected, tracked in our computer system, organized and filed
  • Manage student attendance, such as processing late arrivals and following-up with the families of absent students when necessary
  • Correspond regularly with families regarding updates to school policies, trips, events, and other relevant information.
  • Assist with creating and managing the student recruitment process by maintaining list of community partners with which to correspond
  • Perform other duties as requested or required
Qualifications
  • Bachelor’s Degree 
  • At least 2+ years of work experience preferably in an office, operations or educational capacity
  • Previous experience working in a school environment preferred
  • High attention to detail and experience managing competing deadlines
  • Proficient in MS Excel, MS Word, PowerPoint, and Outlook
Compensation: EAGLE College Prep Schools provides a competitive salary in addition to an employer matched retirement account and world class professional development. 

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.
**** REAP Applicants: If you want to notify the school district of your interest in this job, click here.

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