All Other Positions - Hazelwood School District
Position: All Other Positions
Subject Area: (none)
Job Title: Director of Purchasing and Supplier Diversity
Job Location: The Learning Center
Beginning: Feb 25, 2020
Deadline: Open until filled **
District: Hazelwood School District
Florissant, MO 63031
Telephone: 314-953-5061
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Job Description:
POSITION TITLE:     Director of Purchasing & Supplier Diversity
 
REPORTS TO:   CFO/Assistant Superintendent—Finance and Facilities
 
POSITION SUMMARY: Oversees all district purchasing policies and procedures. Drives district supplier diversity initiatives through relationship building, sound and efficient contract and purchasing decisions, accurate recordkeeping, and identification of partnership and purchasing opportunities that are in the best interest of the district
 
FUNCTIONS OF THE JOB
 
  1. Oversee the preparation, review, and approval process of district bids, contracts, and proposals (Requests for Proposal (RFP), Requests for Qualification (RFQ), Requests for Information (RFI)), including managing timelines for renewals.
  2. Maintain a database and calendar of all district contracts.
  3. Develop and enforce district purchasing policies and procedures.
  4. Provide assistance to district administrators related to standard contract clauses, contract compliance, negotiations, and master service agreements.
  5. Assumes major responsibility for purchasing and procurement by determining standards for supplies and equipment, evaluation of supplies and equipment offered.
  6. Review and issues all purchase orders.
  7. Oversee the district’s asset management system.
  8. Develop and implement the supplier diversity strategy for the district.
  9. Develop and communicate the district’s supplier diversity program and procedures.
  10. Develop and utilize a standard methodology for conducting RFP’s/RFI’ s that lend to the process of identifying business opportunities with MBE/WBE firms and investigating and initiating diverse spending opportunities.
  11. Oversee the review and approval process of project/contract agreements with MBE/WBE’s.
  12. Establish and monitor targeted MBE/WBE business utilization goals.
  13. Prepare utilization reports for district stakeholders and maintain all records including bids, RFP/RFI’s, certifications, contracts, etc.
  14. Quarterly tracking and reporting of dollars spent with MBE/WBE’s for internal review and analysis.
  15. Conduct walk-through on project sites to verify workforce representation, minority/female availability and prevailing wage issues.
  16. Work closely with district administrators to encourage increased MBE/WBE utilization.
  17. Create mechanism for customer satisfaction feedback and integrate into performance metrics.
  18. Represent district at agency meetings, procurement fairs and conferences.
  19. Support individual project assignments as required by CFO/Assistant Superintendent - Finance and Facilities.
  20. Performs other duties and responsibilities as assigned by the CFO/Assistant Superintendent – Finance and Facilities.
 
 
Requirements
  • Minimum of a Bachelors Degree
  • A minimum of 3-5 years experience in the purchasing field (or similar) for service-oriented business is preferred.
  • Public purchasing experience (or similar) preferred.
  • Vendor management and/or purchasing certifications (i.e. Certified Purchasing Professional Manager, Certified Public Procurement Officer, Certified Professional Public Buyer) are preferred.
  • Must have proven project management skills.
  • Experience in managing construction projects is preferred.
  • Must have a solid understanding and demonstrated history preparing bids and requests for proposal/qualifications.
  • Must have a solid understanding and demonstrated history of contract development and providing contract measurement addendums such as service level agreements and statements of work.
  • Candidate must have good negotiation skills and the ability to analyze financial terms and performance metrics.
  • Must be familiar with sourcing practices and have a solid foundation in vendor relationship management.
  • Must be self motivated/self directed and have excellent written and verbal communication skills.
  • Must deal effectively with peers, suppliers and other district personnel at all levels.
  • Be adept at using advanced Excel, PowerPoint, and Word skills and have the ability to learn and utilize district finance purchase order software (currently BusinessPlus).

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.

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