Secretarial Position - St. Charles Community College
Position: Secretarial Position
Subject Area: (none)
Job Title: Office Assistant, #19768
Job Location: Dardenne Prairie, MO, USA 63368
Beginning: Immediately
Deadline: Dec 31, 2023**
District: St. Charles Community College
Cottleville, MO 63376
Telephone: 636-922-8421
Job Description:
St. Charles Community College is located just west of St. Louis, nestled in the heart of growing St. Charles County. Established in 1986, SCC is a public, comprehensive two-year community college offering associate degrees and certificate programs in the arts, business, sciences and career-technical fields. SCC also provides workforce training and community-based personal and professional development as well as cultural, recreational and entertainment opportunities.

 We are seeking a full-time Office Assistant who will greet students and visitors, answer incoming calls and direct callers and visitors to appropriate personnel

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

 Answers incoming telephone calls. Determines the purpose of the call and forwards to appropriate personnel or department. Answers questions about the College and provides address, directions, etc. Tallies incoming calls, calculates at end of month for supervisor.
  • Retrieves messages from voicemail and forwards to appropriate personnel.
  • Checks the College's informational email several times throughout the shift. Replies to requests for information or forwards to the appropriate office on campus.
  • Welcomes on-site visitors; determines nature of business, directs visitors to appropriate personnel, and directs students to correct classrooms or events.
  • Prints out schedule of daily activities. Checks email and portal for events or activities that have changed or have been canceled.
  • Maintains computer files and updates databases, spreadsheets, and reports in support of the Center for Healthy Living.
  • Maintains office supplies. Keeps supplies (credit schedules, Continuing Education schedules, college catalogs, new student information folders, forms) stocked. 
  • Communicates on a daily basis with the day/evening shift, the room scheduler, immediate supervisor, division secretaries, etc.
  • Takes payments for services and products. Prints out student schedules when requested.
  • Upon request, enters data into the computer following format displayed on screen, and enters necessary codes.
  • Upon request, types materials such as correspondence, reports, and other materials, using word processing.
  • Performs other clerical duties as needed, such as filing, photocopying, and collating.

 QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

One-year certificate from college or technical school; or three or more months related experience and/or training; or equivalent combination of education and experience. Basic word processing experience required.  
St. Charles Community College is an Equal Opportunity Employer.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.