Secretarial Position - Mary Institute and St. Louis Country Day School
Position: Secretarial Position
Subject Area: (none)
Job Title: Executive Assistant to the Director of Development
Job Location: MICDS, 101 North Warson Rd, St. Louis, MO
Beginning: Immediately
Deadline: Oct 25, 2019**
District: Mary Institute and St. Louis Country Day School
St. Louis, MO 63124
Telephone: 314-995-7417
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Job Description:
About MICDS
MICDS has a rich and distinctive history spanning more than 150 years.  A leader in independent education, MICDS is a college-prep, coeducational school for grades JK-12.  Our mission is to help students discover their unique talents, preparing them for higher education and a life of purpose and service as an engaged citizen in our ever-changing world.

Employee Benefits
MICDS offers employees a comprehensive benefits plan, including a generous 403(b) retirement plan where the School contributes 8% of salary with an employee’s 3% contribution; medical, dental and vision insurance; flexible spending accounts and long term care insurance; life insurance and short-term and long-term disability insurances; tuition benefit; paid leaves; access to a fitness center; and free lunch.
 
Application Process
For immediate consideration, complete our online application at https://applitrack.com/micds/onlineapp and upload a copy of your cover letter and resume.

JOB SUMMARY
The position of Executive Assistant to the Director of Development provides administrative support for the Alumni and Development Office.  Responsibilities include a wide variety of tasks to support frontline fundraisers.  Provides general program and administrative support to ensure all operations run smoothly and efficiently.

ESSENTIAL FUNCTIONS
  • Provides a wide assortment of administrative support for the Director of Development including coordinating the calendar, making travel arrangements, managing phone calls and emails.
  • Coordinates tracks and monitors all relevant budgets associated with the Alumni and Development Department. Processes invoices with the Business Office.
  • Assists with all administrative details for Development events.  Organizes attendance, logistics, nametags and follow-up items.
  • Schedules and handles all administrative details for committee meetings.  Organizes attendance, logistics, agenda and materials preparation, meeting minutes and follow-up items.
  • Prepares weekly and monthly giving reports in support of donor identification, solicitation and stewardship.
  • Compiles simple database queries and generates reports from exported data.
  • Tracks major gift activity in database.
  • Researches prospective donors and prepares donor profiles, solicitation materials, pledge forms and packets for donor calls. 
  • Assists with stewardship activities, as directed by the Director of Donor Relations, such as ordering flowers, sending thank you notes, mailing gifts, etc.
  • Assists in planning and implementing special mailings, articles, activities and events that promote planned giving as directed by the Director of Major & Planned Gifts.
  • Send e-campaigns to alumni (monthly newsletter, event campaigns, and follow-up)Other projects and responsibilities may be added at the School’s discretion.
JOB REQUIREMENTS AND QUALIFICATIONS
  • Bachelor’s degree in a liberal arts or business field preferred.
  • Proficiency in Microsoft Office Suite, Adobe, Google Apps, database work, and design and launch of email campaigns.
  • Demonstrated strong administrative skills
  • High level of interpersonal skills to handle sensitive and confidential situations.
  • Proven ability to multitask with a very high level of output in a fast-paced environment.
  • Excellent customer service skills with proven knowledge of how to work effectively and professionally with all levels of internal and external clients.
  • Ability to pay continual attention to details and accuracy in composing, typing and proofing materials. 
  • Demonstrated ability to take initiative and work independently.
  • Excellent written and verbal communication skills and telephone etiquette.
  • Ability to work evenings, weekends or irregular hours as necessary to staff relevant meetings and events.
  • Essential functions require the ability to sit, stand, walk, lift up to 20 lbs., talk, hear, and visually intercept visitors in the performance of the job’s functions.
  • A criminal history and background check is required and must be successfully completed.
OTHER INFORMATION
  • Other projects and responsibilities may be added at the School’s discretion.
  • Generally works in standard office conditions and climate.
  • Occasional overtime is required.
  • May work in varied extreme outside weather conditions during special activities and fundraising events.

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.

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