Secretarial Position - St. Louis Language Immersion Schools
Position: Secretarial Position
Subject Area: (none)
Job Title: Executive Assistant
Job Location: St. Louis Language Immersion School
Beginning: Immediately
Deadline: Open until filled **
District: St. Louis Language Immersion Schools
St. Louis, MO 63103
Telephone: 314-533-0975
Email:
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Job Description:
EMPLOYMENT OPPORTUNITY
Brief Job Description:  Executive Assistant

REPORTS TO:  Executive Director
QUALIFICATIONS & EXPERIENCE: 
  • Must embrace the mission of SLLIS 
  • Ability to use data in the decision-making process
  • Ability to work collaboratively with various groups and gain consensus related to project implementation and other problem solving
  • Demonstrated strong interpersonal skills with individuals, teams, and groups (teachers, parents, senior-level administrators, and support staff)
  • Ability to plan, organize, and prioritize
  • Willingness to learn new skills in a fast-paced environment
  • Bachelor's degree required
ESSENTIAL DUTIES & RESPONSIBILITIES
BOARD SUPPORT
  • Serves as custodian of records for all SLLIS Board of Directors documents, both hard copy and electronic.
  • Takes minutes at the monthly board meeting in open and closed sessions and distributes in a timely manner.
  • Collects all necessary documentation for the monthly board meeting, compiles the board packet, and sends it to the board in a timely manner.
  • Ensure proper documentation of Board Committee minutes.
FUNDRAISING SUPPORT
  • Assists with gift processes, thank you notes, and follow-up communication with donors.
  • Makes calls to potential donors.
  • Assists with events for donors as needed.
ENROLLMENT SUPPORT
  • Assists with enrollment tours as needed.
  • Makes enrollment calls to childcare centers and preschools.
  • Schedules promotional visits to childcare facilities for Executive Director.
ADMINISTRATIVE SUPPORT
  • Complex scheduling and calendar management.
  • Maintains files for all executive documents.
  • Provides required documentation to charter sponsor, UMSL.
  • Maintains documentation for all federal programs for tiered monitoring purposes.
  • Finance: 
    • Manage reimbursements
    • Payroll process
    • Credit card authorization process
    • Check requests
    • Prepares invoices for approval
COMMUNICATIONS SUPPORT
  • Possesses excellent writing skills! 
  • “Reach” candidate is bilingual English/Spanish
  • Updates website regularly
  • Monitors social media pages for alignment with a communications plan
  • At the direction of the Executive Directors drafts:
    • Letters to the community
    • Newsletters and other staff communications
  • Attends all team and committee meetings with Executive Director and takes minutes, then shares them with appropriate staff in a timely manner.
MANAGEMENT
  • Oversees the inventory, purchase, and organization of textbooks and supplies
  • Other duties as assigned by the Executive Director

SLLIS is an equal opportunity employer and values diversity in the workplace. We actively encourage all qualified applicants regardless of race, color, religion, gender, national origin, age, disability, veteran status, or sexual orientation to apply.
 

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.
**** REAP Applicants: If you want to notify the school district of your interest in this job, click here.

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