Secretarial Position - Hogan Preparatory Academy Charter
Position: Secretarial Position
Subject Area: (none)
Job Title: Administrative Assistant to the Principal
Job Location: Hogan Preparatory Academy
Beginning: Immediately
Deadline: Open until filled **
District: Hogan Preparatory Academy Charter
Kansas City, MO 64110
Telephone: 816-444-3484 EXT 1400
Job Description:
****Must apply online at

To perform this job successfully, an individual must:
  • High School Diploma or GED preferred
  • Three years administrative experience and/or training. College may be substituted for experience                     
  • Ability to pass extensive background check
  • Excellent verbal and written communication skills
  • Strong PC skills including Microsoft Word and Excel, including creation of formulas
  • Self-starter with ability to handle multiple tasks with frequent interruptions
  • Ability to maintain confidentiality regarding staff and students
  • Ability to respond to common inquiries or complaints from vendors, parents, regulatory agencies, or members of the business community
  • Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations
  • Ability to define problems, collect data, establish facts, and draw valid conclusions
  • Ability to work independently
  • Ability to follow internal procedures to ensure internal controls are properly maintained
  • Secure substitute teachers
  • Maintain calendar of all employees out of the building to ensure proper coverage of all classes
  • Generate and process Work Orders from Request Forms
  • Maintain Work Order Spreadsheet of all Work Orders requested and completed
  • Sort and date stamp all incoming mail and distribute to appropriate staff members’ mailboxes
  • Place orders online for all office supplies
  • Distribute office supplies to employees as requested on Employee Office Supply Request Forms
  • Process all field trip requests; ensuring approval by Principal, purchase order complete for buses, substitute teachers assigned, meal requests are made, and attendance list is sent to registrar
  • Regular and dependable attendance
  • Maintain Employee Calling Tree and work with the Principal to inform all employees in the event of school cancellation
  • Process and seek approval for all fundraiser forms
  • Type letters, reports, and forms as requested
  • Make phone calls as needed
  • Process all Fundraiser Request Forms for approval; notify sponsor of status; publish fundraiser in weekly bulletin
  • Maintain calendar of employee birthdays; obtain administration signature on birthday cards; distribute birthday cards and gift in employee’s mailboxes
  • Produce weekly bulletin for distribution to all staff by Monday morning indicating Hogan events and happenings for that week
  • Project assistance as requested
  • Other duties as needed/assigned
  • Receive calls on a daily basis by teachers/staff that are unable to come to school and contact substitute teachers as needed
  • Oversee Substitute teachers while they are in the building to ensure they have the lesson plans and attendance sheets needed to fill in for missing teacher
  • Inform teachers as needed to ensure there is an Emergency Lesson Plans in the event needed by a substitute
  • Collect and process timesheets for substitute teachers
  • Schedule teachers to cover for other teachers in emergencies
  • Other duties as necessary
LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before parents, staff, and students.
MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.





** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.
**** REAP Applicants: If you want to notify the school district of your interest in this job, click here.