Secretarial Position - Special School District
Position: Secretarial Position
Subject Area: (none)
Job Title: Secretary (Full Time) Level 2
Job Location: SSD Central Office - Assistive Technology/Nursing
Deadline: Jul 22, 2019**
District: Special School District
Town & Country, MO 63131
Telephone: 314-989-8211
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Job Description:
Summary:  Secretary Level 2 performs a variety of tasks including clerical and secretarial duties that require initiative, independent judgment and making decisions within established policies.  Duties frequently require discreet and tactful handling of sensitive and confidential material.  Good interpersonal skills are necessary in dealing with diverse publics.
 
Job Responsibilities:
  1. Receive inquiries (visitors, telephone, in writing) into work unit, ascertain purpose of visit, furnish information or direct to proper person.
  2. Initiate contacts and transacts business with outside agencies and parties as directed.
  3. Assist with organizing workload in office, carry out priorities and meet deadlines.
  4. Take and transcribe oral and machine dictation, which may involve a specialized vocabulary.
  5. Prepare and process forms and correspondence within framework of established policies and procedures, sometimes involving confidential material.
  6. Type, prepare, edit and proofreads in final form a variety of material such as statistical reports, exhibits, handbooks/manuals, transparencies, contracts, reports for federal, state or local governmental agencies for approval by supervisor, printing and distribution.
  7. Assist in compiling and adjusting budget.  Enter electronic requisition orders and other entries into computer and monitor/track budget information on computer.
  8. Track semimonthly attendance for department staff.  Log appropriate information on attendance form, submit to supervisor for signature and send signed form to payroll and human resources.
  9. Maintain database for work unit and generate and distribute related reports as directed.
  10. Assist with registration, travel, accommodations, and advances for staff.  Submit approved authorization and receipts of payment or reimbursement.
  11. Maintain supervisor’s schedule of appointments and make arrangements for meeting rooms.
  12. Process department mail.
  13. Establish and maintain department files including confidential files.  Recognize sensitive material and information and maintain its confidentiality.
  14. Support and assist with training new staff in the department.
  15. Monitor and arrange for maintenance of department equipment, (e.g. computers, typewriters, copiers, printers, etc.).
  16. Assist with monitoring inventory and ordering of office supplies and equipment.
  17. Maintain and safeguard the confidential information of the organization.
  18. Carry out duties accurately and independently with appropriate speed.
  19. Capable of establishing and maintaining positive working relationships with other employees and the public.
  20. Perform other duties and responsibilities as assigned.
 
Qualifications:
Education and/or Experience:
High school education or equivalent plus additional specialized training/experience in a related area.  Minimum of one to three years experience in general office work.  Familiarity with computer word processing systems, spreadsheet applications, database systems, ten-key calculator, desktop computer, printers, and general office machines (fax, copiers, postage, etc.) preferred.

(Please see our website for additional information)
 
Interested applicants must apply online:   www.ssdmo.org/careers.html
 
The District does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law.  Employees of the District are required to comply with the provisions of the Title VII of The Civil Rights Act and Title IX of the 1972 Educational Amendments.
 

 

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.

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