Clerical Position - Ritenour School District
Position: Clerical Position
Subject Area: (none)
Job Title: Office Professional- D
Job Location: Wyland Elementary
Beginning: Immediately
Deadline: Apr 26, 2019**
District: Ritenour School District
St. Louis, MO 63114
Telephone: 314-493-6061
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Job Description:
JOB TITLE:                       Office Professional - D    
Job includes a variety of clerical and secretarial duties.  Performing these duties requires initiative analysis, independent judgment, assuming responsibility and making decisions within established policies.  Duties also frequently require the discreet and tactful handling of sensitive and confidential material.  Extensive interaction with diverse publics in person and by phone must be handled effectively and efficiently.
REPORTS TO:                   Building Principal/Department Supervisor                                               
EXAMPLE (S) of WORK PERFORMED:
  • Receives inquiries by telephone and in writing.  Determines purpose of inquiries, provides                                               information directly as experience and knowledge of practice permit, or refers to appropriate party.
  • Assumes nurse duties when nurse is not available.
  • Initiates contacts and transacts business with outside agencies and parties.
  • Assists with organizing work load in office, carries out priorities and meets deadlines.
  • Composes correspondence/transcribes supervisor’s notes, which may involve a specialized vocabulary.
  • Prepares and processes forms and correspondence within framework of established policies and procedures, and sometimes involving confidential material.
  • Types, prepares, edits, and proofreads in final form a variety of materials for approval by supervisor, printing, and distribution.
  • Assists in compiling and adjusting budget.  Enters electronic requisition orders and other entries into computer and monitors/tracks budget information on computer.
  • Maintains data base, generates and distributes related reports as directed.
  • Assists with registration, travel accommodations, and advances for staff.  Submits approved authorization and receipts for payment or reimbursement.
  • Maintains supervisor’s schedule of appointments and makes arrangements for meeting rooms.
  • Processes mail.
  • Establishes and maintains files.  Recognizes sensitive material and information and maintains its confidentiality.
  • Informs supervisor about issues and concerns, which he/she needs to know about.
  • Assumes leadership role in the training and instruction of new employees in the office.
  • Monitors and arranges for maintenance of department equipment, e.g., computers, typewriters, copiers, printers, transcribes, etc.
  • Initiates, organizes, manages and maintains data.
  • Delegates the monitoring of inventory and ordering of office supplies equipment.
  • Operates standard office equipment, e.g., calculator, copy machine, electric typewriter, computer, etc.
  • Assumes leadership role in office practice improvement team.
  • Performs searches and accesses information on the Internet.
  • Performs other related work as assigned.
Secretary D – continued page 2
ESSENTIAL FUNCTIONS: (*)
(*)  When a specific assignment has additional or different ESSENTIAL FUNCTION requirements, the differences will be discussed at the time of assignment.
  • Regular attendance is required to provide support to the students and professional staff.
  • Requires travel to work sites within a building. (Mobility)
  • Reviews and interprets printed reports to obtain information necessary for decision-making, planning and management in assigned area(s). (Reading Requirement)
  • Prepares and maintains written reports. (Writing Requirement)
  • Provides written procedures for plan preparation and implementation. (Writing Requirement)
  • Communicates with departmental staff concerning proper procedures necessary for the department efficiency. (Communication Requirements)
  • Visually obtains information from computer monitor. (Sight Requirement)

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.

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