Clerical Position - Clayton School District
Position: Clerical Position
Subject Area: (none)
Job Title: Administrative Assistant - HS Guidance Office
Job Location: Clayton High School
Beginning: Jul 30, 2019
Deadline: Mar 28, 2019**
District: Clayton School District
Clayton, MO 63105
Telephone: 314-854-6000 EXT 6032
Email:
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Job Description:
The School District of Clayton is seeking an administrative assistant for the guidance office at Clayton High School for the 2019-2020 school year. The administrative assistant will provide clerical, secretarial and administrative assistance to help support the guidance office. 
 
The successful candidate will:
  • Organize, maintain, and retrieve information particular to the area of assignment.
  • Have excellent written and verbal communication skills.
  • Utilize discretion and tact when interacting with others and handling confidential material.
  • Maintain a calm, professional demeanor in communication with students, District staff, parents, and the community.
  • Have the ability to handle multiple tasks efficiently.
  • Have excellent word processing and technology skills.
  • Have familiarity with Google Suite and Microsoft applications.
  • Have familiarity with and ability to utilize social media platforms.
 Examples of work performed:
  • Perform clerical duties including but not limited to answering phones, screening and directing calls; greeting and assisting students; opening, processing, and distributing mail; typing forms, letters, reports, correspondence, memos;
  • Maintain a welcoming environment for all students seeking guidance services.
  • Maintain student demographics (address, phone, emergency, etc.)
  • Make appointments for student and parents to meet with counselors.
  • Meet with students and parents to fill out enrollment paperwork.
  • Request all records from a student’s previous school(s).
  • Communicate with multiple departments regarding the enrollment and records of new students so that the needs of the student are met.
  • Support the electronic submission and maintain records of all student recommendations and transcripts, including present students and graduates using electronic portals.
  • Produce, maintain and distribute reports including 504's, college applications, and scholarship submissions and requests.
  • Schedule visits from college and career representatives and military personnel.
  • Update department website.
Education Requirements:  High school diploma or equivalent
Certification:  None
Experience:  1 -3 years in similar assignment preferred
Compensation:  District provides its staff with competitive pay
Benefits:  Comprehensive benefits package
FLSA status:  Non-exempt
Work Calendar:  211 day calendar
 
Please understand that in order to be considered as a candidate you must complete all steps in the application process. These steps include completing the online application, uploading your cover letter, resume and listing three current references.
  
Equal Opportunity Employer 
It is the policy of the School District of Clayton not to discriminate on the basis of race, color, religion, gender, national origin, age, or disability in its programs or employment practices as required by Title VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975 and Title II of the Americans with Disabilities Act of 1990.  Full Non-Discrimination Disclosure

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.

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