Secretarial Position - Ferguson-Florissant R-II School District
Position: Secretarial Position
Subject Area: (none)
Job Title: Administrative Assistant - Student Services
Job Location: Ferguson-Florissant School District
Beginning: Dec 18, 2018
Deadline: Open until filled **
District: Ferguson-Florissant R-II School District
Florissant, MO 63033
Telephone: 314-506-9158
Job Description:
PRIMARY FUNCTION:  Managing effective District department support systems (Counseling, Nursing, Social Work, and Admissions Departments and programs)
DIRECTLY RESPONSIBLE TO:  Director of Student Services
  1. Highly motivated with ability to work in confidential environment.
  2. Above average aptitude for numbers/data.
Education -  High school diploma or equivalent required, some college preferred.
Knowledge/Skills –
  1. Background in business, guidance, medical and technical operations preferred.
  2. Ability to work in a very fast paced department.
  3. Ability to remain calm in crisis situations.
  4. Exceptional organizational, prioritizing and follow-through skills.
  5. Exceptional customer-service skill.
  6. Exceptional computer and office equipment skills.
  7. Exceptional writing and grammar skills.
  8. Thorough understanding of Microsoft Suite.
  9. Thorough understanding of MIS Modules.
  10. Thorough knowledge of District Policies and Procedures.
  11. Knowledge of academic and psychological assessments.
  12. Ability to navigate through the Web.
Financial Responsibilities
  • Process requisitions, purchase orders, warehouse orders and work orders for all Student Services Departments
  • Rectify P-Card for Student Services Department (Scan receipts and documentation, Complete Purchasing Card requisition forms, Complete Purchasing Card User Log, Document charges on P-Card envelope, etc.)
  • Coordinate Budget requirements for all Student Services Departments including grant accounts
  • Rectify all Student Services financial accounts to include Journal Transfers for Student Services Department
  • Deposit donations to Food for Thought, Benevolent Fund and CRT Fund accounts
  • Process requests for use of funds from specialized Student Services accounts
  • Custodian of Petty Cash for Student Services
  • Maintain and order office supplies for all Student Services Departments
  • Complete annual/quarterly nurse orders
Administrative Assistant Responsibilities
  • Provide administrative support to Director of Student Services, School Counselor Coordinator, Nurse Coordinator, 504/FBA Specialist, Homeless Liaison, and Foster Care Liaison, Social Workers
  • Answer and direct calls to appropriate Student Services Departments
  • Compose assorted correspondence for all Student Services Departments
  • Maintain calendars for Director of Student Services, School Counselor Coordinator, Nurse Coordinator, 504/FBA Specialist, Homeless Liaison, and Foster Care Liaison, Social Workers
  • Verify subpoena documents pertaining to student records
  • Process time cards for sub nurses, sub counselors and seasonal staff
  • Register Student Services staff for various conferences and workshops throughout the year
  • Book travel (registration, hotel, air, ground) for Student Services staff professional development
  • Coordinate all room reservations for Professional Development and assorted meetings
  • Process applications for Nurse candidates, Social Worker candidates, School Counselor candidates, seasonal Clerical candidates
  • Prepare documents/application folders for interview panels
  • Assist with Student Records Manual updates
  • Process interschool and public mail
  • Input and verify attendance for Student Services staff
  • Assist Custodian of Records with 23 school audits
  • Assist with Central Registration
  • Assist with Registration of new students to FFSD
  • Assist with Process Transcript Requests
  • Organize donations (school supplies, food, clothes) from outside agencies
  • Maintain databases for various areas of Student Services
  • Process school reassignments
  • Provide support with unaccredited transfer documents, communication and procedures
  • Process personnel action forms for new hires, terminations, payroll changes
  • Electronically, manage, update and distribute all Student Services department forms and manuals
  • Manage inventory and distribution of Psychological assessments-BASC, CONNERS, K-BIT,K-TEA, WISC V
  • Maintain assessment scoring labels
  • Other duties as assigned to support all Student Services Departments and staff
Salary Range $28,523 to $35,614

** District reserves the right to close any Job Posting when a suitable applicant has been found before the deadline date.