Job Description:
Head of Operations and Finance
Holy Cross Academy
Full-Time | 12-Month | Salaried
Reports to: Designated Pastor
Peer Leadership Partner: Head Principal

Position Overview
The Head of Operations and Finance serves as the senior finance, fundraising, and operational leader
of the school, responsible for ensuring the effective, mission-aligned management of all non-academic
functions. Working in close partnership with the Head Principal, the Head of Operations and Finance
supports the vitality and sustainability of the school by overseeing business operations, finance,
facilities, enrollment operations, fundraising, human resources, and marketing initiatives.

Mission Alignment
The Head of Operations and Finance must be a committed, practicing Catholic in good standing who
understands and supports the mission of Catholic education. The candidate must be able to articulate
how fundraising and operational excellence supports the spiritual and academic formation of students.

Essential Responsibilities
Strategic Leadership
? Partner with the Designated Pastor, Head Principal, and Board of Directors to set long-term
vision, goals, and develop a strategic plan.
? Provide operational insight and data to inform long-term planning and sustainability.
? Lead operational goal setting and monitor progress toward key performance indicators.
? Serve as a visible, professional presence within the school community.

Financial Management
? Work with the Head Principal to develop and manage the annual operating budget.
? In collaboration with the Business Manager, work with the Archdiocese Shared Accounting
group to enter the annual budget, create monthly financial reports, and work through variances
with the Finance Committee of the Board.
? In collaboration with the Designated Pastor, Finance Committee of the Board, present the
annual budget to the full board for approval.
? Oversee tuition management, financial aid processes, and revenue planning.
? Monitor cash flow, expenditures, and financial reporting.
? Ensure compliance with Archdiocesan financial policies and procedures.
? Lead audit preparation and financial transparency initiatives.
? Grant writing and fundraising
? Invoice approval

Personnel Operations
? Oversee recruiting, hiring, supervising, and evaluating of non-instructional staff, as well as HR
process for instructional staff.
? Serve as direct supervisor to the Business Manager, Communications Coordinator, custodial
staff, nurses, bus drivers, and food service.
? Support a culture of professionalism, accountability, and mission-driven service.

Facilities & Campus Operations
? Oversee maintenance, safety, and capital improvement planning & implementation.
? Serve as liaison between principals, parish maintenance staff, and pastors.
? Coordinate vendor relationships and service contracts.
? Ensure compliance with health, safety, and regulatory standards.

Enrollment & Advancement Operations
? Partner with the Head Principal on enrollment strategy and retention.
? Oversee operational components of admissions and registration.
? Own and manage development efforts, fundraising logistics, and donor stewardship systems.
? Strengthen systems that enhance family experience and operational clarity.
? Promote the Academy’s achievements and initiatives to the broader community to enhance
reputation and visibility.

Qualifications
? Bachelor’s degree required, Master’s degree in business, finance, nonprofit management, or
related field preferred.
? 5+ years of leadership experience in business, nonprofit, parish, or school administration.
? Demonstrated experience managing budgets and supervising staff.

Interested candidates should send their resume and cover letter to humanresources@hca-stl.org