Job Description:
 Administrative secretary requirements:

• High School Diploma or GED.
• 5 or more years of experience as an Administrative Secretary would be advantageous.
• Advanced proficiency in managing documents, spreadsheets, and databases.
• Ability to liaise internally and externally on administrative matters.
• Exceptional filing, record keeping, and organizational skills
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling and call forwarding systems.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.

REPORTS TO: 
      Assistant Superintendent-Curriculum and Instruction
 
Administrative Secretary Responsibilities:

• Reporting to management and performing secretarial duties.
• Processing, typing, editing, and formatting reports and documents.
• Filing documents, as well as entering data and maintaining databases.
• Maintaining a schedule of appointments 
• Creating purchase orders and monitoring receipts/payments for textbook adoption, Consolidated Federal Program Grant funds, technology and library levy money. 
• Liaising with internal departments and communicating with the public.
• Directing internal and external calls, emails, and faxes to designated departments.
• Arranging and scheduling appointments, meetings, and events.
• Monitoring office supplies and ordering replacements.
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Preparing facilities and arranging refreshments for events, if required.
• Perform other clerical duties as assigned by the Assistant Superintendent of Curriculum and Instruction. 

TERMS OF EMPLOYMENT: 
Twelve-month year.
 
EVALUATION:   
Performance of this job will be evaluated in accordance with provisions of the Board's policies on evaluation of classified personnel.